Having the honor to host or plan your sister or friend’s baby shower can be very demanding both physically and emotionally. With that, this article aims to equip you with all the needed things you require to have a smooth-sailing preparation journey away from all the stresses that one will likely experience when they are unprepared.
Customarily, hosting this kind of occasion is very unique considering the fact that it’s actually the host and not the person having a baby who will shoulder all the expenses. Oftentimes, it is the friends or the sister of the soon to be mother who do all the preparation, planning, as well as financial preparation required.
In short, it requires a lot of responsibility. But once you were able to manage all these things, every effort you have put in making things right will all be worth it. Since things from the decorations to the menu are your responsibility, you need a clear plan of how you will have these things done in the most efficient manner.
Virtually in all events, the party venue really matters. Budget wise, the party venue for a baby party should only take 5% of the total budget. Ideally, this should not eat much of one’s budget as there are other more important aspects of the event that requires much larger budget.
In order to save and maximize one’s budget there are saving tips that are very effective, especially when choosing party venues. Instead of holding the event at a club or an expensive restaurant, holding some place else that requires little to no budget is the best solution.
You can tap some of your friends or relatives who are willing to lend their area, if they have, for the event. It doesn’t have to be that large and posh. What’s more important is big enough to accommodate the expected guests. When choosing for alternative venue, be sure to consider that it must be as comfortable for all guests as possible.
Additional considerations that must be carefully taken into account include the condition of the area. If it’s outdoor, one should carefully consider that everyone attending the said party would be as comfortable as possible. In case of rain, there should be contingency plan put in place.
Taking approximately 10% of the total budget, invitation essentials are another important element of baby parties or any other party for that matter that should be carefully planned out.
With this, one will require a great deal of patience and creativity. Since making the traditional invitation cards and stationery can be very costly, one way to cut the cost would be to do away with the traditional or conventional invitations.
In this day and age, it’s virtually easier to send invitations to literally thousands of individuals in just a matter or minutes. But of course, you will not be inviting thousands of guests for this event, right?
For this, you can use more high-tech ways to send invitations that don’t require paperwork. Go for paperless means such as through different application or event scheduling systems embedded on different social networking sites such as Facebook.
However, resorting to high-tech means also has its drawbacks. For one, most adult are that that privy with these technologies. Thus, it’s just polite to create traditional invitations for them. To ensure a more organized party, be sure to encourage RSVPing from the invited guests so you would know the approximate headcount.
Another important element of any party is the decoration, which takes around 5% of the entire budget. One of the best ways to save on decorations is to buy in bulk. Also, before doing your shopping for decorations, be sure to do some comparisons of the leading warehouses that sell the same products or decorations.
In fact, you can save a lot from decorations by carefully planning what to buy ahead of time. Instead of helium balloons, go for latex, which is way cheaper and very accessible in stores. With your creativity you can do so much even with monochromatic balloons, you just have to know how to combine colors and have a little skill on balloon arranging.
Although can be classified under decorations, flowers are very essential to events like baby showers. Just like decorations, one can set aside a budget not more than 5% of the total budget just for flowers.
For budget conscious individuals, one effective way to save a lot of money from buying flowers is to go directly to local markets or flower centers near you. Unlike flower shops downtown, prices at farmers’ market are way cheaper and you can choose fresh flowers too.
Also, you will have a lot of option as compared if you will buy from commercial flower shops. If you’re not confident of your flower arranging skill but want to save a lot of money, you can watch video tutorial on YouTube about the topic.
With the right knowledge in flower arranging, even simple and day-to-day flower can make a great bouquet if done with creativity. Also, you can buy bright-colored and fragrant flower as well as grandiose ones that will be the main flower of the bouquet.
Flowers such as tulips and calla lilies are just among the favorites for baby showers. Don’t forget to show your personality and creativity in your flower arrangement.
Taking up to 40% or nearly half of the overall budget, food and drinks are basically the most important aspect of any event, whether it’s a simple or specialized party. To save, one can go for cooking rather than ordering from takeout counters or hiring a catering service provider for your food.
Since baby showers are basically intimate events for the family, there’s really no need to hire caterers, at least in most situations. However, if you don’t have the luxury of time, then it’s perfectly fine to seek some help whether it’s through hiring someone to do the cooking or totally outsource the food requirement of the event from a catering company. After all, you still have to do some other things other than preparing the food.